General Registration Information: Spring 2017
Spring 2017 Registration begins on November 14, 2016 and proceeds according to time ticketing. Time ticketing is based on the total number of hours earned from colleges in the Alamo Colleges District plus any transfer hours that have been posted to your record, as reflected in the Student ACES System. Additional registration and payment information is available on the Alamo Colleges District Registration/Payment Calendars.
All first-time-in-college students are encouraged to begin the enrollment process early in order to complete all admissions, testing, and registration requirements by the posted deadlines. The Steps to Enrollment provides a checklist of requirements.
In 2016-2017, the colleges are closed: Monday, September 5; Thursday, November 24-Sunday, November 27; Monday, December 19-Tuesday, January 3; Monday, January 16; Monday, March 13-Sunday, March 19; Friday, April 14-Sunday, April 16; Friday, April 28; and Tuesday, July 4. The colleges are also closed on Fridays June 1-July 31.
Open registration for all students beginning November 22, 2016 also applies to the following categories of students:
- Newly Admitted
- Dual Credit
- Gateway
- Early College High School
- Academies
- Senior Citizens not using a tuition waiver
- Virtual College
Check the number of hours on your record by following these steps:
- Log into the ACES portal with your Alamo Colleges District ID and Password (If you do not have your Alamo Colleges District ID and password follow the instructions located at “Logging into ACES.”)
- Select Student
- Select Web Services
- Select Student and Financial Aid
- Select Registration
- Select Registration Status
- Select the appropriate Term from the drop-down menu and select Submit
- Under the Earned Credit heading you will see the hours you have on your student record.
NOTE: If you have questions concerning your hours, contact your home college Enrollment Services/Admissions and Records Office.
Any Unpaid Tuition and Fee Balance May Result in Students Being Dropped From All Courses. However, if you do not plan to attend, please drop your courses through ACES or in person at the Enrollment Services/Admissions and Records office before classes begin to ensure a 100% refund. You can check your registration status via ACES.
Payments made on Saturday and Sunday must be made online. Online payments can be made until 4:59 p.m. of the deadline date. In person payments must be made by 5:00 p.m.
Check Summer Hours Calendar, as all colleges are closed on Friday during summer.
Fall 2016 Registration Calendar
| |
16 Week (16) |
Flex I (F1) |
Start II (14) |
Flex II (F2) |
| First Day to Apply for Admission |
October 15, 2015 |
October 15, 2015 |
October 15, 2015 |
October 15, 2015 |
| Last Day to Apply for Admission |
August 1, 2016 |
August 8, 2016 |
August 1, 2016 |
October 3, 2016 |
| Last Day to Submit Bacterial Meningitis Documents for processing on time |
August 12, 2016 |
August 12, 2016 |
August 27, 2016 |
October 7, 2016 |
| REGISTRATION TIME TICKETING |
16 Week (16) |
Flex I (F1) |
Start II (14) |
Flex II (F2) |
| 46+ hours |
|
|
N/A |
|
| 31+ hours |
|
|
N/A |
|
| 16+ hours |
|
|
N/A |
|
| 1+ hours |
* |
* |
N/A |
* |
| All Students |
|
|
N/A |
|
| Start II Registration Begins |
N/A |
N/A |
|
N/A |
| |
|
|
|
|
| Last Day to Register & Withdraw with 100% Refund Online |
August 14* |
August 14* |
August 28* |
October 9* |
| Last Day to Withdraw with 100% Refund In Person |
August 19 |
August 19 |
September 2 |
October 14 |
| |
|
|
|
|
| Financial Aid Crosses Over |
August 12, 2016 |
August 12, 2016 |
August 12, 2016 |
August 12, 2016 |
| Financial Aid Funds Available on Cash Card** |
August 18 |
August 18 |
August 18 |
October 13 |
| |
|
|
|
|
| Enrollment Management Period*** |
August 15-21* |
August 15-21* |
August 29-September 5* |
October 10-16* |
| Classes Begin |
August 22 |
August 22 |
September 6 |
October 17 |
| Smart Start |
August 22 |
August 22 |
September 6 |
October 17 |
| Schedule Changes |
August 22-23 |
August 22-23 |
September 6-7 |
October 17-18 |
| Census Dates§ |
September 7§ |
August 29§ |
September 19§ |
October 24§ |
|
PAYMENT PLANS OPEN
(First date students can select Payment Plan option.)
|
July 1 |
July 1 |
July 1 |
July 1 |
| |
|
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PAYMENT DUE DATE DEADLINE
Payment Deadline Tied to Registration Date.
After
|
16 Week (16) |
Flex I (F1) |
Start II (14) |
Flex II (F2) |
| Payment Plans Open |
July 1, 2016 |
July 1, 2016 |
July 1, 2016 |
July 1, 2016 |
| Payment Due Date |
Sun., July 24*∑ |
Sun., July 24*∑ |
Sun., July 24*∑ |
Sun., July 24*∑ |
∑Due Date, Payment Arrangements Due at Registration.
(Purge for non-payment will run on Sunday night with the exception of Monday, September 5* for registration since prior week.) |
Sun., August 9* |
Sun., August 9* |
N/A |
Sun., August 9* |
| |
Sun., July 31* |
Sun., July 31* |
Sun., July 31* |
Sun., July 31* |
| |
Sun., August 7* |
Sun., August 7* |
Sun., August 7* |
Sun., August 7* |
| |
Sun., August 21* |
Sun., August 21* |
Sun., August 21* |
Sun., August 21* |
| |
Sun., August 28* |
Sun., August 28* |
Sun., August 28* |
Sun., August 28* |
| |
Mon., September 5 |
Mon., September 5 |
Mon., September 5* |
Mon., September 5* |
| |
|
|
Sun., September 11* |
Sun., September 11* |
| |
|
|
Sun., September 18* |
Sun., September 18* |
| |
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Sun., October 9*online by 4:59 p.m. |
| |
|
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Sun., October 16*online by 4:59 p.m. |
| |
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Sun., October 23*online by 4:59 p.m. |
| Check Summer Hours Calendar, as all colleges are closed on Friday during summer. Payments made on Saturday and Sunday must be made online. In person payments must be made by 5:00 p.m. |
| *Colleges closed. Online services available. |
| **If all Financial Aid and enrollment conditions were met 10 days prior to the first class day, and student had received and activated cash card. |
| ***Enrollment Management Period=Faculty/Staff Initiated Changes (Section Clean-Up, Cancel Sections & Move Students, Administrative Changes) |
| §Manual Purge. Students with an outstanding balance of any amount will be purged during the manual census date purge. |
Payment Plan Deadlines - Fall 2016
| Payment |
Amount Due |
Plan 1: 16-Week |
Plan 1: Flex I |
Plan 1: Start II |
Plan 2: Flex II |
| 1st Payment |
34% tuition and fees |
Varies based on payment deadline (according to registration date) |
Varies based on payment deadline (according to registration date) |
Varies based on payment deadline (according to registration date) |
Varies based on payment deadline (according to registration date) |
| 2nd Payment |
33% tuition and fees |
09/15/2015 |
09/15/2015 |
09/15/2015 |
10/27/2015 |
| 3rd Payment |
33% tuition and fees |
10/13/2015 |
10/13/2015 |
10/13/2015 |
11/08/2015 |
Refund Dates - Fall 2016
| |
16-Week Session |
Flex I |
Start II |
Flex II |
| Last Day to Withdraw Online with 100% Refund prior to |
August 14 |
August 14 |
August 28 |
October 9 |
| Last Day to Withdraw In-Person with 100% Refund prior to |
August 19 |
August 19 |
September 2 |
October 14 |
| 70% Refund |
September 12 |
August 31 |
September 22 |
October 26 |
| 25% Refund |
September 13-19 |
September 1-2 |
September 23-28 |
October 27-28 |
Spring 2017 Registration Calendar
| |
16 Week (16) |
Flex I (F1) |
Start II (14) |
Flex II (F2) |
| First Day to Apply for Admission |
September 15, 2016 |
September 15, 2016 |
September 15, 2016 |
September 15, 2016 |
| Last Day to Apply for Admission |
December 27, 2016 |
December 27, 2016 |
January 16, 2017 |
February 27, 2017 |
| Bacterial Meningitis Documents Processed on Time if Received By |
January 5, 2017 |
January 5, 2017 |
January 19, 2017 |
March 2, 2017 |
| REGISTRATION & TIME TICKETING |
16 Week (16) |
Flex I (F1) |
Start II (14) |
Flex II (F2) |
| 46+ hours |
November 14-15 |
November 14-15 |
N/A |
November 14-15 |
| 31+ hours |
November 16 |
November 16 |
N/A |
November 16 |
| 16+ hours |
November 17 |
November 17 |
N/A |
November 17 |
| 1+ hours |
November 18-21 |
November 18-21 |
N/A |
November 18-21 |
| All Students |
November 22 |
November 22 |
N/A |
November 22 |
| Start II Registration Begins |
N/A |
N/A |
January 9 |
N/A |
| Web Registration End Dates |
January 8* |
January 8* |
January 22* |
March 5* |
| REFUND DATES - Spring 2017 |
|
|
|
|
| Last Day to Register & Withdraw with 100% Refund Online |
January 8* |
January 8* |
January 22* |
March 5* |
| Last Day to Withdraw with 100% Refund In Person |
January 13 |
January 13 |
January 27 |
March 10 |
| 70% Refund |
February 6 |
January 26 |
February 15 |
March 29 |
| 25% Refund |
February 7-February 13 |
January 27-January 30 |
February 16-February 21 |
March 30-March 31 |
| |
|
|
|
|
| Financial Aid Funds Available on Cash Card** |
January 12 |
January 12 |
January 26 |
March 23 |
| |
|
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|
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| Enrollment Management Period*** |
January 9-15 |
January 9-15 |
January 23-29 |
March 6-12 |
| Classes Begin |
January 17 |
January 17 |
January 30 |
March 20 |
| Smart Start |
January 17 |
January 17 |
January 30 |
March 20 |
| Schedule Changes |
January 17-18 |
January 17-18 |
January 30-31 |
March 20-21 |
| Census Dates § |
February 1 |
January 24 |
February 10 |
March 27 |
Payment Deadlines Tied to Registration Date
(Payment Plans Available) |
16 Week (16) |
Flex I (F1) |
Start II (14) |
Flex II (F2) |
Payment Plans Open
(first date students can select the payment plan option) |
December 1 |
December 1 |
December 1 |
December 1 |
| Financial Aid Payment Plans Open |
January 7 |
January 7 |
January 7 |
January 7 |
| Payment Due Date |
Sunday, December 11*∑ |
Sunday, December 11*∑ |
Monday, January 16*∑ |
Sunday, December 11*∑ |
| In Person |
N/A* |
N/A* |
N/A* |
N/A* |
| Online |
1:00 p.m. |
1:00 p.m. |
1:00 p.m. |
1:00 p.m. |
| Students may be dropped from classes if payment arrangements are not made by the payment deadline. |
| ∑After Payment Due Date, Payment Arrangements Due at Registration. (Purge for non-payment will run on Sunday night with the exception of Monday, January 16.) Registration Payment Due Dates indicated below: |
| |
Sun., Jan. 8* |
Sun., Jan. 8* |
N/A |
Sun., Jan. 8* |
| |
Mon., Jan. 16* |
Mon., Jan. 16* |
Mon., Jan. 16* |
Mon., Jan. 16* |
| |
Sun., Jan. 22* |
Sun., Jan. 22* |
Sun., Jan. 22* |
Sun., Jan. 22* |
| |
Sun., Jan. 29* |
Sun., Jan. 29* |
Sun., Jan. 29* |
Sun., Jan. 29* |
| |
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Sun., Feb. 5* |
Sun., Feb. 5* |
| |
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Sun., Feb. 12* |
| |
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Sun., Mar. 5* |
| |
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Sun., Mar. 19* |
| |
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Sun., Mar. 26* |
| In Person |
N/A* |
N/A* |
N/A* |
N/A* |
| Online |
1:00 p.m. |
1:00 p.m. |
1:00 p.m. |
1:00 p.m. |
| All payments or payment plans must be completed by the payment deadlines |
|
|
|
|
| Payments made on Saturday and Sunday must be made online. In person payments must be made by 5:00 p.m. |
| *Colleges closed. On-line services available. |
| **If all Financial Aid and enrollment conditions were met 10 days prior to the first class day, and student had received and activated cash card. |
| ***Enrollment Management Period=Faculty/Staff Initiated Changes (Section Clean Up, Cancel Sections & Move Students, Administrative Changes) |
| §Manual Purge. Students with an outstanding balance of any amount will be purged during the manual census date purge. |
Payment Plan Deadlines - Spring 2017
| Payment |
Amount Due |
Plan 1: 16-Week |
Plan 1: Flex I |
Plan 1: Start II |
Plan 2: Flex II |
| 1st Payment |
34% tuition and fees |
Varies based on payment deadline (according to registration date) |
Varies based on payment deadline (according to registration date) |
Varies based on payment deadline (according to registration date) |
Varies based on payment deadline (according to registration date) |
| 2nd Payment |
33% tuition and fees |
February 9, 2017 |
February 9, 2017 |
February 9, 2017 |
February 16, 2017 |
| 3rd Payment |
33% tuition and fees |
March 2, 2017 |
March 2, 2017 |
March 2, 2017 |
March 2, 2017 |
Summer 2017 Registration Calendar
| |
Maymester (MM) |
Summer I (SU1) |
Summer 8-Week (SU8) |
Summer II (SUII) |
| First Day to Apply for Admission |
October 15, 2016 |
October 15, 2016 |
October 15, 2016 |
October 15, 2016 |
| Last Day to Apply for Admission |
April 24, 2017 |
May 22, 2017 |
May 22, 2017 |
June 26, 2017 |
| |
|
|
|
|
| Last Day to Submit Bacterial Meningitis Documents Online for Timely Processing |
May 1, 2017 |
May 22, 2017 |
May 22, 2017 |
June 26, 2017 |
| REGISTRATION TIME TICKETING |
Maymester (MM) |
Summer I (SU1) |
Summer 8-Week (SU8) |
Summer II (SUII) |
| 46+ hours |
March 27-28 |
March 27-28 |
March 27-28 |
March 27-28 |
| 31+ hours |
March 29 |
March 29 |
March 29 |
March 29 |
| 16+ hours |
March 30 |
March 30 |
March 30 |
March 30 |
| 1+ hours |
March 31-April 2 |
March 31-April 2 |
March 31-April 2 |
March 31-April 2 |
| All Students |
April 3 |
April 3 |
April 3 |
April 3 |
| |
|
|
|
|
| Last Day to Register & Withdraw with 100% Refund Online |
May 7, 2017 |
May 28, 2017 |
May 27, 2017 |
July 2, 2017 |
| Last Day to Withdraw with 100% Refund In Person |
May 12, 2017 |
June 1, 2017 |
June 1, 2017 |
July 6, 2017 |
| |
|
|
|
|
| Financial Aid Funds Cross Over |
N/A |
May 26, 2017 |
May 26, 2017 |
June 30, 2017 |
| Financial Aid Funds Available** |
N/A |
June 1. 2017 |
June 1, 2017 |
July 7, 2017 |
| |
|
|
|
|
| Enrollment Management Period*** |
May 8-14, 2017 |
May 29-June 4, 2017 |
May 29-June 4, 2017 |
July 3-July 9, 2017 |
| Classes Begin |
May 15, 2017 |
June 5, 2017 |
June 5, 2017 |
July 10, 2017 |
| Smart Start |
May 15, 2017 |
June 5, 2017 |
June 5, 2017 |
July 10, 2017 |
| Schedule Changes |
May 15-16, 2017 |
June 5-6, 2017 |
June 5-6, 2017 |
July 10-11, 2017 |
| Census Dates§ |
May 16, 2017 |
June 8, 2017 |
June 13, 2017 |
July 13, 2017 |
Payment Deadlines Tied to Registration Dates Below
(Payment Plans Available) |
Maymester (MM) |
Summer I (SU1) |
Summer 8-Week (SU8) |
Summer II (SUII) |
| Payment Plans Open |
N/A |
May 1, 2017 |
May 1, 2017 |
May 1, 2017 |
| Payment Plans Close |
N/A |
June 4, 2017 |
June 4, 2017 |
July 9, 2017 |
| Financial Aid Payment Plans Open |
N/A |
May 27, 2017 |
May 27, 2017 |
N/A |
| Financial Aid Payment Plans Close |
N/A |
June 4, 2017 |
June 4, 2017 |
N/A |
| ∑Maymester Payment Due Date - 1:00 p.m. |
Sunday, May 14, 2017 |
|
|
|
| ∑Summer I, 8-Week and Summer II Payment Due Date - 1:00 p.m. |
|
Sunday, May 28, 2017 |
Sunday, May 28, 2017 |
Sunday, May 28, 2017 |
| Purge for non-payment will run on Monday, May 15 and on Sunday afternoon on the dates noted. |
Sunday, May 28, 2017 |
Sunday, May 28, 2017
Sunday, June 4, 2017
|
Sunday, June 4, 2017 |
Sunday, June 4, 2017 |
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Sunday, June 11, 2017 |
Sunday, June 11, 2017 |
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Sunday, July 2, 2017 |
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Sunday, July 9, 2017 |
| ∑After Due Date, Payment Arrangements Due at Time of Registration |
|
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|
|
| All payments or payment plans must be completed by the payment deadlines |
|
|
|
|
| |
|
|
|
|
| Check Summer Hours Calendar, as all colleges are closed on Friday during summer. Payments made on Saturday and Sunday must be made online. In person payments must be made by 5:00 p.m. |
| *Colleges closed. Online services available. |
| **If all Financial Aid and enrollment conditions are met 10 days prior to the first class day and if student has selected an option through RefundSelect per Heartland email. |
| ***Enrollment Management Period = Facullty/Staff Initiated Changes (Section Clean Up, Cancel Sections and Move Students, Administrative Changes) |
| §Manual Purge. Students with an outstanding balance of any amount will be purged during the manual census date purge. |
| ∑After Due Date, Payment Arrangements Due at Time of Registration |
| Independence Day-July 4. Summer Hours are in place June through July. |
Summer Payment Plans
| Summer Payment |
Amount Due |
Plan 1: Maymester & Summer I/8 Week |
Plan 2: Summer II |
Plan 3: Financial Aid Students Only* |
| 1st Payment |
$25 down payment + $25 Admin Fee |
|
|
|
| 2nd Payment |
50% tuition and fees
|
Varies based on payment deadline (according to registration date) |
Varies based on payment deadline (according to registration date) |
Varies based on payment deadline (according to registration date) |
| 3rd Payment |
50% tuition and fees |
June 15 |
July 20 |
June 15 |
*Financial Aid Payment Plan - for students receiving financial aid but the award amount may not cover all tuition and fees
Refund Dates - Summer 2017
| |
Maymester (MM) |
Summer I (SU1) |
Summer 8-Week (SU8) |
Summer II (SUII) |
| Last Day to Withdraw Online with 100% Refund prior to |
May 7 |
May 28 |
May 28 |
July 2 |
| Last Day to Withdraw In-Person with 100% Refund prior to |
May 12 |
June 1 |
June 1 |
July 6 |
| 70% Refund |
May 17 |
June 12 |
June 15 |
July 17 |
| 25% Refund |
May 18 |
June 13 |
June 20 |
July 18 |
View and Pay Your Account
- Log into the ACES portal with your Alamo Colleges District ID and Password (If you do not have your Alamo Colleges District ID and password follow the instructions located at “Logging into ACES”.)
- Select Student
- Select Web Services
- Select Student and Financial Aid
- Select Student Account
- Select Account Summary to review your account balance
- Select Make a Payment
- Select Alamo Colleges Account Suite. This will take you to the TouchNet Payment website.
- To pay in full select Make a Payment
- To sign up for the Payment Plan, select Enroll in Plan
Where to Get Help
Instructions on how to access ACES Student Registration Guide
For Network or Password issues contact the Alamo Colleges District Support Central at 210-485-0555.
Questions about registration? Click here.
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